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Kappa Psi Pharmaceutical Fraternity, Inc.

Kappa Psi Pharmaceutical Fraternity Inc.
International Committee Charges
2015-2017
 
 
Chapter Awards Committee
Chair: Tracy Anderson-Haag
Members: Abe Duncan, Matt Jordan, Patrice Davis, Kimberly Goehring, Nemat Ashraf, Ashly Baucom, Derrick Egi
 
1.     Continue to review the Chapter Progress Report Form.  Consider the inclusion of additional objective items to evaluate Chapters on.  Recommend changes to the Executive Committee.
2.     Communicate with the Coordinator of Province Affairs regarding any changes to the awards forms on a yearly basis. 
3.     Promote all Collegiate Chapter Awards at all Province meetings.
4.     Update and include additional tips for proper and successful completion of the Chapter Progress Report Form on the “Chapter Progress Report Form Letter”. 
5.     Assess and evaluate the current awarding system of the top 10 Chapters. Propose other methods to recognize high performing Chapters that do not necessarily rank them.  Submit proposal to the Executive Committee by July 2016.
6.     Submit the list of Collegiate Chapters that have submitted their Chapter Progress Report Form by the early-bird deadline to The Central Office. Instruct The Central Office to contact all Collegiate Chapters in arrears such that it can be resolved by the final deadline.
7.     Contact all GCDs whose Chapters submitted a Progress Report Form and report their final ranking/evaluation and score within 2 months after the rankings are released. Consider including individual Chapter tips for future improvement.
 
 
Chapter Enhancement Task Force
Chairs: Eric Gupta & Latha Radhakrishnan
Members: Donald Floriddia, Charles Veltri, Deanna McDanel, Andrea Leschak
 
1.     Determine objective criteria that define a “struggling” Collegiate Chapter by March 2016.
2.     Identify and rank Collegiates Chapters that require regional and international assistance by July 2016.
3.     Revise the current “Chapter Visitation” Policy with the assistance of the Policy Committee by July 2016.
4.     Revise and update the Chapter Self –Analysis Report by July 2016.
5.     Conduct 1-2 Chapter Visitations per committee member during the 2016-2017 academic year.
6.     Develop select metrics to define the “success” of the task force objectives.  Analyze and report the data to the executive committee by July 2017.
 
 
Collegiate Development Committee
Chair:  Karen Hoang
Members:  Matt Nelson, Matt Holderly, Pamela Wolfgang, Jonathan Bradford, Anthony Harris, Michael Carulli, Taylor Elizabeth Buck, Joseph Nardolillo, Aaron Zajicek, Jordan Ballou
 
1.     Improve communication with Collegiate Chapter Members using alternative electronic pathways.
2.     Create triannual webinars using GoToWebinar application to provide Collegiate applicable Fraternal and professional topics.
3.     Update the Collegiate Guide to GCC by April 2017.
4.     Create a Collegiate Chapter Manual to be presented to the Executive Committee by December 2016.
5.     Design a Collegiate to Graduate transition process with the assistance of the Graduate Development Committee.
6.     Survey all Collegiate Chapters to determine best practices in fundraising events, professional activities, and philanthropic events by July 2016.
7.     Update the Chapter Officer Training Manual.
8.     Create a new Chapter examination addendum to the current “Establishing a Collegiate Chapter” Policy (with the assistance of the Policy Committee). Create a bank of standardized questions and a sample examination.
 
 
Fraternity Governance & Province Re-alignment 5-Year Post Analysis Task Forces
Chairs: Joey Mattingly & Paul Knecht
Members: Chris Charles, Zac Renfro, Marshall Crabtree, Jordan Ballou, Derrick Egi, Lori Joas, Sarah Kuntz, Will Shealy, Brian Reisetter
 
Goverance Task Force Summary Report
 
Fraternity Governance Task Force
1. Review the current prescribed and appointed roles of the current International Officers of Kappa Psi per the Kappa Psi Constitution and By-Laws and provide recommendations on the following:
a.     If any of the currently outlined duties are no longer appropriate for the office and how those duties should be redirected
b.     If there are any gaps in the duties of the officers and to whom they should be appointed
c.     If any legislation is needed to support these recommendations.  If legislation is needed, language should be suggested
2. Review all current standing committees of Kappa Psi and their roles as delineated by the constitution and by-laws and provide recommendations on the following:
a.     If the 2013-2015 and 2015-2017 charges align with the Fraternity’s objectives and goals
b.     If the Chairperson(s) should be an International Officer or other willing Brother
c.     What the minimum and maximum number of members should be for each committee
d.     If there should be any collaboration or connection between International and Province committees
e.     If any legislation is needed to support these recommendations
3. Review the relationship between the Provinces and the Fraternity with regards to governance and provide recommendations on the following:
a.     If there should be changes in the reporting structure of the Provinces to their respective International Executive Committee Offices
b.     If any legislation is needed to support these recommendations
 
Province Re-alignment 5-Year Post Analysis Task Force
1. Evaluate the goals of the 2012 Province re-alignment and provide recommendations on the following:
a.     If the reasoning used to re-align the Provinces should be used for future re-alignments.  Recommend additional criteria/reasoning if needed
b.     If the goals of re-alignment are being met (to date)
c.     If any legislation is needed to support these recommendations
 
 
GCC Family Activities Committee
Chair: Elaine Moy
Members: Jacqueline Ngyuen, Steve Platou, Michelle Hatchett, Adam Overberg, Catherine Collins
1.     Assist the GCC Chairperson in all guest activities and social events while staying within budget.
2.     Serve as a liaison between the GCC Chairperson and all guests.
3.     Create and administer a family activities survey to all guests that attended the 57th GCC by July 1st 2016.  Make recommendations to the international EC for the 58th GCC based on the survey results.
4.     Review the 57th GCC family activities events, make recommendations for cost-effective activities to the GCC Chairperson by October 15th 2016.
5.     Provide a forum for all guests to communicate with 3 months prior to the start of GCC.
6.     Provide a “GCC to do” list regarding family activity staffing and other required duties to The Central Office administrative staff by February 2017.
7.     Create a realistic timeline for GCC family activities convention planning to assist future convention chairpersons.
8.     Create a comprehensive GCC guest activity program for registered guests (with the approval of the GCC Convention Chair) by June 1st 2017. 
9.     Assist the GCC Convention Chairperson in obtaining high quality child care services.
 
 
GCC Finance Committee
Chair: Robert Mancini
Members: Jason Gaines, Dawn Erdman, Lynnett Tran, David Bennington, Zac Renfro, Jay Vora
 
 
GCC Planning Committee
Chair:  Robert Mancini
Members: Trisha Miller, Diane Javier, Marshall Crabtree, Yuri Kang, Habeeb Asiru-Balogun, Halena Sautman, Hal Hocker
 
1.     Recommend activities and programming for the 58th GCC.
2.     Include interactive workshops/seminars that will increase knowledge and understanding of the Fraternity’s policies and publications.
3.     Review various electronic voting mechanisms.  Obtain bids from companies to make a recommendation to the Executive Committee by September 2016.
4.     Include a forum that promotes networking amongst Graduate and Collegiate Brothers.
5.     Provide a “GCC to do” list to The Central Office administrative staff by February 2017.
6.     Investigate the advantages (if any) of multiyear convention contracts.  Provide findings to the Executive Committee by June 2016.
7.     Create a realistic timeline for GCC Convention planning to assist future convention chairpersons.
8.     Create a near-complete agenda for the 58th GCC by June 2016 such that the GCC Finance Committee can finalize a fundraising letter.
9.     Provide a high-quality GCC experience while staying within budget.
 
 
Graduate Chapter Awards Committee
Chairs: Vince Dorsey & Patrick Dougherty
Members: Samantha Schmidt, Eric Chartier, Jacob Arslanian, Chun Wong, Lauren Edwards
 
1.     Continue to offer the yearly awarding of Graduate Chapter awards.
2.     Collaborate with the Graduate Member-at-Large to discuss metrics to evaluate Graduate Chapter performance prior to the release of the form.
3.     Continue to incorporate objective evaluation criteria to the Graduate Chapter Award Applications. Recommend all changes to the Executive Committee.
4.     Release the Chapter of the Year Award Application Form by January 31st 2016.  For the 2016-2017 evaluation, release the form by September 30th 2016.
5.     Promote and encourage all Graduate Chapters to submit applications at all Province meetings.
6.     Verify all objective measures within the evaluation form with the appropriate persons.
7.     Contact all Chapters that submitted a Graduate Chapter of the Year Application Form and report their final ranking/evaluation and score within 2 months after the rankings are released.
8.     Assess and evaluate the current awarding system of the top 10 Graduate Chapters. Propose other methods to recognize high performing Chapters that do not necessarily rank them.  Submit proposal to the Executive Committee by July 2016.
9.     Compile Chapter submissions of novel professional development events, community service, family-friendly events, etc. Showcase these examples either on social media or in The Mask (if appropriate) to offer ideas to other Graduate Chapters.
 
 
Graduate Development Committee
Chair: Mike Starvaggi
Members: Tara Dammer, Alenoush Aramian, Jennifer Ito, Chris Winslow, Christyn Mullen, Becca Nolan, Lauren Edwards, Porscha Showers
 
1.     Review and update the Graduate Referral Form.  Promote the use of the form at all Province meetings. 
2.     Track the referrals to assess if Graduate Brothers are successfully placed into and participating in the referred Graduate Chapters . Re-contact the Chapters to gather this information. Provide strategies to improve the process. Report findings to the international executive committee by 7/30/2016.
3.     Survey all Graduate Chapters to gain ideas for Graduate Chapter related events such as professional development activities, community service projects, “family friendly” events, and charity fundraisers.  Provide a list of these potential activities to all Graduate Chapters.
4.     Promote the presentation by Graduate Chapters of the Golden and Silver Mortar Awards.
5.     Promote the use of the Graduate Chapter Manual at Province Meetings.  Update the manual by March 1, 2017.
6.     Formally review the Graduate Chapter Manual with all newly chartered Graduated Chapters.
7.     Looking at active growth, establish the baseline % of Graduate Chapter Brothers paying Graduate voluntary dues.  Increase Graduate voluntary dues over the current baseline in a measureable capacity by the end of the 2015-2017 term.
8.     Working with the Collegiate Development Committee, develop a plan for Collegiate to Graduate transition.
 
 
Grand Council Deputy Development Committee
Chairs: Deanna McDanel & Gary Van Riper
Members: Dana Fasanella, Lori Joas, Matt Lacroix, Paul Berriochoa, Andrew Abe, Harry Marcelin, Alana Whitaker, Ryan Fillis, Cameron Van Dyke, Cynthia Nguyen
 
1.     Continue to offer the yearly awarding of GCD awards.
2.     Continue to add objective criteria to the GCD Award Applications.
3.     Update the GCD Handbook as needed by 6/1/2016 and by 6/1/2017 and submit to the Publications Committee for review.
4.     Determine the yearly percentage of GCDs that attend their respective Province meetings as well as Grand Council Conventions.  Include challenges to attending both respective Province meetings and Grand Council Conventions. Suggest and implement a plan to address these challenges to improve attendance.
5.     Suggest a delineation of duties for Chapters with multiple GCDs.  Forward suggestions to all Chapters with multiple GCDs.
6.     Conduct formal GCD training for all GCDs and Faculty Advisors by 8/1/2016
7.     Create biannual updates which include policy changes, relevant Fraternity news, etc. and submit via the GCD listserve and social media.
 
 
History Committee
Chair:  Melissa Buchanan
Members: Allison Strobel, Todd Larson, Theresa Davis, Keon Thomas, Madison Edwards, Xanthe Andrews, Olivia Kinney
 
1.     Write-up the 57th GCC Meeting Summary and post (with the assistance of The Central Office and/or Webmaster) to the international website by 1/15/2016.
2.     Review and update the Chapter History Form. Promote the submission of the form at Province meetings.
3.     Interview and video record 2-3 Leaders and Legends of Kappa Psi.  Post the recordings to the international webpage by 4/15/2017.
4.     Create quarterly history facts/updates and submit via the international listserve and social media.
5.     Document concise biographies for all Past Grand Regents, Past Executive Directors, and Past Editors of the Mask.  Submit to the international executive committee for review by 6/1/2016.
6.     Create a program to maintain and teach Fraternity history to Chapters and Provinces.
 
 
Legislative Committee
Chair: Christy Askew
Members: Alaric Nielson & Allie Fay
1.     Work with the legislative committee to ensure timely turn around for all submitted ordinances within 90 days, with a high-performance target of 60 days.
2.     Ensure that all updated local ordinances are uploaded (with the assistance of The Central Office and/or Webmaster) to the international website within 60 days of approval.
3.     Update all ordinance templates and ordinance powerpoint guides as needed by 6/1/2016.
4.     Update the tax information handout found on the website for any new regulations or changes as needed.
5.     Create a report of all Chapters who have not filed on an annual basis or had their tax status revoked to ensure proper compliance with tax law. Work with those Chapters to ensure improvement in 2016.  A report should be provided of the status of all Chapters to the international EC by 6/1/2016.
6.     Continue drafting new legislative tips posts every 2 months to be posted via the international listserve and social media.
7.     Create a powerpoint presentation on Parliamentary Procedure to assist Chapters and Provinces.
8.     Assist Chapters & Provinces with interpretation of the Constitution, By-Laws, and Local Ordinances as requested by the entity or the Grand Regent.
9.     Develop a workshop or tool to help Chapters and Provinces properly evaluate contracts by the 58th GCC.
 
 
Philanthropy Committee
Chair: Bella Mogaka
Members: Chad Seely, Kimberly Wu, Hanna Burgin, Ashley Hall, Shannon Blizzard, Eliana Kurzum, Michael Graubart, Rebecca Mousseau, Danielle Fritz, Christopher Kepinski, Ifeanyi Onwuka, David Tran
 
1. Continue sponsoring the American Red Cross as the official philanthropy for Kappa Psi for the 2015-2016 academic year. 
2. Evaluate the success of each Chapter for the past term in their participation, service, and donations received.
3. Obtain the number of Chapters that have participated in our official philanthropy by July 2016.
4. Provide the international executive committee with a comprehensive report (barriers in participation, suggestions to overcome such barriers, etc.) in aggregate of the Fraternity’s success in servicing the American Red Cross by July 15 2016.  The international executive committee will evaluate the findings.
5. Propose another alternative official philanthropy to the Executive Committee by August 1 2016.
6. Promote the American Red Cross as the official philanthropy at all Provinces meetings and via the international listserv and social media.
7. Continue to work with Province leadership to set goals and create awards to assist in Chapter and Province participation.
 
 
Pledge Program Development Committee
Chair: Vicky Shah
Members: Devin Barlowe, Emily Hailstone, Bunmi Akintonde, Kelly Delehenty, Serene Macaraig, Ravi Bacchus, Mari Cid, Haylee Brodersen, Keegan Rayford, Dominick Curry
 
1. Assess if Chapters are reviewing their rush and pledge programs with their Faculty GCD/Faculty Advisors to ensure they are in compliance with the College/School of Pharmacy and Fraternity policies.  Develop strategies to assist Chapters in accomplishing this on a yearly basis.
2. Promote the common pledge program characteristics of top performing Collegiate Chapters identified from the previous committee to all Chapters.
3.  Define psychological hazing or “soft hazing”.  Create a powerpoint presentation addressing activities that concentrate on this hazing type by July 2016.
5. Ensure that all Chapters understand and comply with the hazing policy.
6. Educate Members on properly reporting hazing violations.
7. Review and update the Handbook and Pledge Manual (with the assistance of the Publications Committee) by May 2016.
8. Encourage Provinces to hold pledge development workshops and seminars.
9. Create a forum for pledge educators to share ideas and activities.
10. Identify and assist Chapters with declining memberships to improve their rush and pledge programs.
 
 
Policy Committee
Chair: Robert Mancini
Members: Christy Askew, Karl Healy, Dylan Krawczyk, Saswat Kabisatpathy, Brandon Andereck, Eric Grocott
  1. Promote the use of the Policy and Procedure Manual at all Province meetings with emphasis on new policies/updates/etc. Implement a method to deliver this information in an efficient manner to all Chapters.
  2. Assess each Chapter’s knowledge of the Risk Management Policy, Social Media Policy, and Picture Policy.
  3. Ensure that all Collegiate Chapter Members have properly completed the Rick Management Acknowledgement Form by 4/30/2016.
  4. Update the Picture Policy by 3/1/2016.
  5. Create a policy on “Developing a Professional Image” by 6/1/2016.
  6. Review and update (with advice from our insurance carrier) the Risk Management Policy with the assistance of the Rick Management Committee. 
  7. Create a “Sexual Harassment Education” PowerPoint.
  8. Assist the Collegiate Development Committee in creating a new Chapter examination addendum to the current “Establishing a Collegiate Chapter” Policy.
  9. Review and update all policies as needed.
 
Publications Committee
Chair: Jason Milton
Members: Mike Cournoyer, Nha Chau, Erin Davidson, Emily Johnson, Alexandra Herman, David Kim
  1. Publish a biannual international executive committee newsletter with the first issue to be released in January 2016.
  2. Review and update all existing publications prior to submission to the international executive committee
  3. Determine the current familiarity of existing publications within the Fraternity. Investigate and implement a method of increasing the knowledge and understanding of all publications by December 2016.
  4. Work with the Web Services Committee to create a “how-to” page on the national website with documents that assist Chapters in carrying out their various activities by December 2016.
  5. Promote publications at Province meetings.
  6. Update the Kappa Psi Publications spreadsheet.
 
Public Relations Committee
Chair:  Angela Appling
Members: Emily Chen, Patrick Hryshko, Hannah Lee, Linda Huang, Jimmy Nguyen
 
1.     Promote the use of the updated recruitment brochure via social media and at Province meetings.
2.     Review and finalize the rush and recruitment powerpoint draft (with the assistance of the Publications Committee). Submit final copy to the Executive Committee by July 15th 2016.
3.     Work with the Risk Management and Policy Committees to generate a new Anti-Hazing campaign. Submit proposal and materials to the EC by July 15th 2016.
4.     Survey all the Deans of Colleges/Schools of Pharmacy where a Kappa Psi Chapter exists to determine the Fraternity’s image on campus.  From this data, create strategies to maintain or improve the Fraternity’s image.
5.     Promote the Professional Fraternity Association (PFA) awards and submit qualified candidates.
6.     Work with the Graduate Development Committee to generate a public relations campaign aimed at bringing in Graduate Brothers back to Kappa Psi. 
 
 
Risk Management Committee
Chair: Ryan Gries
Members:  Meredith Sparks, Xuxuan Liu, Cailyn Procter, Lindsey Garner, Kameron Kelly, Isabel Cwikla, Le Du
 
1.     Review and update (with advice from our insurance carrier) the Risk Management Policy with the assistance of the Policy Committee by May 2016. 
2.     Determine examples of specific roles and responsibilities of the Collegiate Chapters’ Risk Management Committees by July 2016.
3.     Assist Collegiate Chapters’ Risk Management Committees in “self-monitoring” their respective Chapters. 
4.     Develop a list of rush and pledge activities that follow our risk management, picture, and social media policies by July 2016.
5.     Create a resourceful and interesting campaign that promotes our new and updated risk management, picture, and social media policies by August 1st 2016.
6.     Evaluate our current process for handling risk management, picture, and social media violations.  Give suggestions, if any, to the executive committee.
7.     Create vignettes of risk management violations.  Develop questions to provoke thoughtful discussion.
 
 
Ritual Committee
Chair: Jason Milton
Members: Kenneth Martey, Tamika Sanders, Daniel Dickson, Betsy Smith, Joe Walker, James Wall, Melissa Hunt, Joshua Leggett
 
1.     Ensure all Collegiate Chapters have in their possession the 2013 Ritual Book. 
2.     Conduct an annual survey to gain information on Ritual use within Collegiate and Graduate Chapters.  Determine any challenges that Chapters are encountering regarding obtaining sashes, robes, insignia, and other Ritual paraphernalia.  Provide potential strategies to overcome these challenges. Report all findings to the international executive committee by 6/15/2016.
3.     Determine the percentage of Collegiate Chapters conducting the Graduation Ritual with a goal of 90%.  In addition, determine the percentage of all Chapters reciting the Code of Conduct with a goal of 90%. 
4.     Work with all Province Chaplains to review and demonstrate the proper use of the Grand Agora/Memorial Exercise Ritual by Spring 2017.
5.     Film 1-2 aspects of the Ritual for addition to the existing training DVD.
6.     Provide and promote alternate vendors for Ritual regalia to the Chapters.
7.     Update the Chapter and Province Ritual Checklists by Spring 2016. Ensure that all Province Chaplains are promoting the use within their Provinces.
 
 
Web Presence Committee
Chair:  Johnny Wong  
Web Services Coordinator: Phillip Trieu
Members: TJ Chapman, Ashley Leggett, Cony Hartnett, Cesar Redaga, Megan Borchers, Adaobi Anyiwo, Jeremy Lozano, Jonathon Fowler
 
1.     Review and assess the kappapsi.org website to ensure functionality and accuracy of information on a monthly basis.
2.     Survey the Chapters on their ability to locate and utilize website features (ability to check Chapter email, add Brothers to the international listserv, etc.) by May 2016.
3.     Recommend new features and/or design elements to enhance the website by July 2016.
4.     Expand the Kappa Psi shop and consider hosting individual Chapter items in the shop.
5.     Work with the Publications Committee to create a “how-to” page on the national website with documents that assist Chapters in carrying out their various activities by December 2016.
6.     Communicate appropriate updates or modifications to the website via social media to increase awareness.
 
 
Coordinator of Province Affairs
Chris Miller
 
1.     Oversee and advise the Supervisors/Assistant Supervisors on efficient leadership within a region.
2.     Conduct quarterly conference calls with all Supervisors to ensure awareness of new policies and changes in presentations. 
3.     Ensure all Fall and Spring Packet information is communicated to the Provinces at Province meetings.
4.     Create a tool/rubric to evaluate Supervisors to promote leadership growth.
5.     Encourage Province Supervisors to develop innovative/creative methods to present/raise awareness of important Fraternity-related information.
6.     Conduct an interim assessment of each Province Supervisor to encourage individual goal development and leadership growth.